How to Create a vCard

A vCard, or “virtual business card”, is a great way to provide your customers and business contacts your contact information in a format they can easily be added to their preferred email program. With a few simple clicks, your information is added to their contacts list. We recommend including basic information like your name, title, email address, telephone numbers, fax number, website, and perhaps even an image of your beautiful face or logo (to help remind people). Keep in mind that while vCards are a standard, each email program treats them differently so not all information is always retained, though the basics usually are.

A vCard can be added to your email signature, though we suggest adding to an initial email or two and making it available on your website.

I will assume that you are using Outlook or Gmail as these are two of the most popular email programs. The steps are usually similar for other email programs.

To create your vCard using Outlook:

  1. Open Outlook.
  2. From the Contact Folder create a new contact.
  3. Enter the contact information you want to share.
  4. Click Save.
  5. Select your entry by clicking it once.
  6. From the File menu, select Save As.
  7. Choose Save to Disk then click OK.
  8. Select a location to save your file, and click OK.

Import a vCard into Outlook:

  1. From the File menu, click Import And Export.
  2. Click to select the Import a vCard file (*.vcf) check box, and then click Next.
  3. Click to select the vCard file, and then click Open.

Create a vCard using Gmail:

  1. Sign in to Gmail.
  2. Click Contacts along the side of any Gmail page.
  3. Select Other Contacts and choose your own email account.
  4. Enter the contact information you want to share.
  5. Select your account and from the More actions drop-down menu, select Export….
  6. Choose Selected contacts and vCard format from the options.
  7. Click Export.
  8. Choose Save to Disk then click OK.
  9. Select a location to save your file, and click OK.

Import a vCard into Gmail:

  1. Sign into Gmail.
  2. Click Contacts link on the left sidebar of Gmail inbox.
  3. Then click Import button at top right.
  4. Click Browse button and select the vCard file from your computer’s hard drive.